Nationwide Forms - page 12

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Form ST‑120, Resale Certificate, is a sales tax exemption certificate.
This certificate is only for use by a purchaser who:
– is registered as a New York State sales tax vendor and has a
valid Certificate of Authority issued by the Tax Department and
is making purchases of tangible personal property (other than
motor fuel or diesel motor fuel) or services that will be resold or
transferred to the purchaser’s customers,
– is not required to be registered with the New York State Tax
– is registered with another state, the District of Columbia, a
province of Canada, or other country, or is located in a state,
province, or country which does not require sellers to register for
sales tax or VAT purposes; and
– is purchasing items for resale that will be either:
1) delivered by the seller to the purchaser’s customer or to an
unaffiliated fulfillment service provider located in New York
State, or
2) delivered to the purchaser in New York State, but resold from
a business located outside the state.
For purposes of 1) above, delivery by the seller includes
delivery in the seller’s own vehicle or by common carrier,
regardless of who arranges for the transportation.
Non-NewYork State purchasers: registration
If, among other things, a purchaser has any place of business or
salespeople in New York State, or owns or leases tangible personal
property in the State, the purchaser is required to be registered for New
York State sales tax.
A business must register (unless the business can rebut the statutory
presumption as described in TSB-M-08(3.1)S, Additional Information
on How Sellers May Rebut the New Presumption Applicable to
the Definition of Sales Tax Vendor as Described in TSB-M-08(3)S)
for New York State sales tax if the business enters into agreements
with residents of New York State under which the residents
receive consideration for referring potential customers to the
business by links on a Web site or otherwise, and the value
of the sales in New York State made by the business through
those agreements totals more than $10,000 in the preceding
four sales tax quarters. See TSB-M-08(3)S, New Presumption Applicable
to Definition of Sales Tax Vendor, and TSB-M-08(3.1)S.
Also see TSB-M-09(3)S, Definition of a Sales Tax Vendor is Expanded
to Include Out-of-State Sellers with Related Businesses in New
York State, for information on sales tax registration requirements for
out-of-state businesses with New York affiliates.
A purchaser who is not otherwise required to be registered for New York
State sales tax may purchase fulfillment services from an
New York fulfillment service provider and have its tangible personal
property located on the premises of the provider without being required
to be registered for sales tax in New York State.
If you need help determining if you are required to register because you engage
in activity in New York State, contact the department (see Need help?).
If you meet the registration requirements and engage in business
activities in New York State without possessing a valid Certificate of
Authority, you will be subject to penalty of up to $500 for the first day on
which you make a sale or purchase, and up to $200 for each additional
day, up to a maximum of $10,000.
Limitations on use
Contractors cannot use this certificate. They must either:
issue Form ST-120.1, Contractor Exempt Purchase Certificate, if the
tangible personal property being purchased qualifies for exemption
as specified by the certificate, or
issue Form AU-297, Direct Payment Permit, or
pay sales tax at the time of purchase.
Contractors are entitled to a refund or credit of sales tax paid on
materials used in repairing, servicing or maintaining real property, if
the materials are transferred to the purchaser of the taxable service
in conjunction with the performance of the service. For additional
information, see Publication 862, Sales and Use Tax Classifications of
Capital Improvements and Repairs to Real Property.
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To the Purchaser
Enter all the information requested on the front of this form.
You may mark an
in the Blanket certificate box to cover all purchases
of the same general type of property or service purchased for resale.
If you do not mark an
in the Blanket certificate box, the certificate
will be deemed a Single-use certificate. Temporary vendors may not
issue a blanket certificate. A temporary vendor is a vendor (other than a
show or entertainment vendor), who, in no more than two consecutive
quarters in any 12-month period, makes sales of tangible personal
property or services that are subject to tax.
This certificate does not exempt prepaid sales tax on cigarettes. This
certificate may not be used to purchase motor fuel or diesel motor fuel.
Misuse of this certificate
Misuse of this exemption certificate may subject you to serious civil and
criminal sanctions in addition to the payment of any tax and interest
due. These include:
A penalty equal to 100% of the tax due;
A $50 penalty for each fraudulent exemption certificate issued;
Criminal felony prosecution, punishable by a substantial fine and a
possible jail sentence; and
Revocation of your Certificate of Authority, if you are required to
be registered as a vendor. See TSB-M-09(17)S, Amendments that
Encourage Compliance with the Tax Law and Enhance the Tax
Department’s Enforcement Ability, for more information.
To the Seller
If you are a New York State registered vendor and accept an exemption
document, you will be protected from liability for the tax, if the certificate
is valid.
The certificate will be considered valid if it was:
accepted in good faith;
in the vendor’s possession within 90 days of the transaction; and
properly completed (all required entries were made).
A certificate is accepted in good faith when a seller has no knowledge
that the exemption certificate is false or is fraudulently given, and
reasonable ordinary due care is exercised in the acceptance of the
You must get a properly completed exemption certificate from your
customer no later than 90 days after the delivery of the property or the
performance of the service. When you receive a certificate after the
90 days, both you and the purchaser are subject to the burden of proving
that the sale was exempt, and additional documentation may be required.
An exemption certificate received on time that is not properly completed
will be considered satisfactory if the deficiency is corrected within a
reasonable period. You must also maintain a method of associating an
invoice (or other source document) for an exempt sale made to a customer
with the exemption certificate you have on file from that customer.
Invalid exemption certificates –
Sales transactions which are not
supported by valid exemption certificates are deemed to be taxable
retail sales. The burden of proof that the tax was not required to be
collected is upon the seller.
Retention of exemption certificates - You must keep this certificate
for at least three years
after the due date of the return to which it
relates, or the date the return was filed, if later.
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